For plumbing businesses needing both QuickBooks integration and built-in payment processing, Jobber and Housecall Pro are the top choices at $49/month. Both offer native 2-way QuickBooks sync that pushes invoices, payments, and customer records automatically, plus integrated card processing at 2.9% with no separate merchant account required. mHelpDesk offers the deepest QuickBooks integration but starts at $169/month.
Comparison: Plumbing Software with QuickBooks + Payment Integration
| Software | QuickBooks Sync | Sync Type | Credit Card Rate | ACH Rate | Starting Price |
|---|---|---|---|---|---|
| Jobber | QBO + Desktop | 2-way, native | 2.9% + $0.30 | 1% (max $15) | $49/month |
| Housecall Pro | QBO + Desktop | 2-way, native | 2.75% + $0.25 | 1% (max $10) | $49/month |
| ServiceTitan | QBO + Desktop | 2-way, real-time | Custom (2.5-2.8%) | Custom | $300+/month |
| mHelpDesk | QBO + Desktop + Enterprise | Deep 2-way + custom fields | 2.9% + fees | Via integration | $169/month |
| Kickserv | QBO only | 1-way export | Via Stripe (3.2%) | Varies | $59/month |
How QuickBooks Integration Saves Plumbers Time
Without integration, plumbers enter data twice: once in their scheduling app and once in QuickBooks. For a business with 30 jobs/month, that’s 2-3 hours of duplicate entry weekly. Native 2-way sync eliminates this—when you create an invoice in Jobber or Housecall Pro, it appears in QuickBooks automatically. Payments sync back the same day, keeping books current without manual reconciliation.
Jobber vs. Housecall Pro: Which to Choose?
Jobber offers stronger scheduling and job management with slightly higher ACH cap ($15 vs $10). Housecall Pro has a lower credit card rate (2.75% vs 2.9%) and the better mobile app rating. For a plumber processing $20,000 monthly in cards, Housecall Pro saves ~$30/month in processing fees. For scheduling-heavy operations with multiple jobs per day, Jobber’s route optimization provides more value.
mHelpDesk: For Complex QuickBooks Requirements
If your accountant has a complex QuickBooks setup with custom classes, jobs, or items, mHelpDesk’s deeper integration handles edge cases that Jobber and Housecall Pro can’t. The trade-off is $169/month versus $49/month, and a less polished mobile experience.
Frequently Asked Questions
Will plumbing software automatically sync invoices to QuickBooks?
Yes—Jobber, Housecall Pro, and mHelpDesk all auto-sync invoices to QuickBooks without manual export/import. Jobber and Housecall Pro sync when invoices are created or paid; mHelpDesk syncs in real-time. Kickserv requires manual CSV export, which adds 30-60 minutes of weekly admin work.
Can customers pay invoices online and have payments sync to QuickBooks automatically?
Yes. When customers pay through Jobber’s or Housecall Pro’s payment portal, the payment is recorded in the field service app and synced to QuickBooks automatically within 24 hours. This eliminates the common problem of payments sitting unrecorded in QuickBooks for days or weeks.